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Newbie Webmasters – What Is A Newbie?
Newbie Adult Webmasters are something that is good for the adult industry as a whole. As more Newbie Webmasters join the adult industry the way in which things are done change and, more importantly, the way in which the newbies themselves get taught changes however, just what is a ‘Newbie’ when it comes to the adult industry? This is what we will take a look at in this brief article.
Adult Webmaster Newbie – The Differences.
Irrespective of what anyone tells you, everyone in the adult industry is a newbie its just a matter of figuring out what they are a newbie at. For example, personally i have just taken to learning PHP as a programming tool, i have never coded anything before so, i am officially a php newbie. Likewise there are webmasters who have never built a TGP gallery, they are TGP newbies, in fact, every facet of the adult industry has its own newbies some of them have been around for days whilst others have been around for many years. Going by the ‘true’ meaning of the word however, a newbie is someone who knows very little about very little.Message Board Newbies.
At some point or other every webmaster will want to start posting on some of the industry’s message forums, whether this is to make friends or ask advice you will instantly be branded a newbie from your first post, if this isn’t the case, make sure that you give a brief history about what you do in the adult industry and, more importantly, how long you have been doing it, don’t go overboard however, just give enough information to let others know what it is you are doing on the message forum.Newbie Adult Webmasters – Overview.
The perception of newbie webmasters is that many of them do not know what they are doing however, just because someone hasn’t heard the name before on a specific message forum this doesn’t mean the webmaster is in fact a true ‘newbie’ we all need to ensure that when using the term newbie we don’t make ourselves look like newbies in the process.Article written by Lee
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Geo Targeting – What Exactly Is It?
As the adult industry reaches further and further across the online global community we are beginning to realize the importance of our foreign surfers, gone are the days of shifting them off to a dialer site instead, we find more and more companies actually using geo-targeting techniques to filter and monetize this profitable traffic more but, how does geotargeting work and, more importantly, is it any good? They are the questions we will look at in this article.
GEO::IP – The Basics.
The Geo::ip module is a relatively simplistic database of IP addresses and, the matching country to which the IP address belongs. This means that the GEO::IP module can be used for a variety of purposes including automatically selecting the language and countries of your visitors, for credit card fraud detection, and for software export controls.Geo Targeting – The Basics.
As described above, the GEO::IP module is what drives any and all forms of geographical location targeting system (geo targeting). Geo targeting is the method most commonly used in the adult industry to either send a surfer to a localized version of a paysite or, send them off to a dialer in an attempt to monetize them it works by checking either the surfers browser language, country ip address or, both of these.Putting Geo Targeting To Work.
Despite what most webmasters may think about the complexities of geo targeting and the GEO::IP Module for Perl they are easy to use and implement and, furthermore, there are cost free and highly effective ways of using geo targeting on your sites to monetize your international traffic. Lets look at two easy free solutions for webmasters to geo target their traffic.JavaScript.
Using JavaScript you could add the following code between your HTML <head> and </head> tags to redirect international traffic to a specific url on your server:<SCRIPT LANGUAGE=”JavaScript1.2″>
<!– Begin
if (navigator.appName == ‘Netscape’)
var language = navigator.language;
else
var language = navigator.browserLanguage;if (language.indexOf(‘en’) > -1) document.location.href = ‘english.shtml';
else if (language.indexOf(‘nl’) > -1) document.location.href = ‘dutch.shtml';
else if (language.indexOf(‘fr’) > -1) document.location.href = ‘french.shtml';
else if (language.indexOf(‘de’) > -1) document.location.href = ‘german.shtml';
else if (language.indexOf(‘ja’) > -1) document.location.href = ‘japanese.shtml';
else if (language.indexOf(‘it’) > -1) document.location.href = ‘italian.shtml';
else if (language.indexOf(‘pt’) > -1) document.location.href = ‘portuguese.shtml';
else if (language.indexOf(‘es’) > -1) document.location.href = ‘Spanish.shtml';
else if (language.indexOf(‘sv’) > -1) document.location.href = ‘swedish.shtml';
else if (language.indexOf(‘zh’) > -1) document.location.href = ‘chinese.shtml';
else
document.location.href = ‘english.shtml';
// End –>
</script>Php.
Using .php you can add the following to your sites pages to redirect traffic based on their browser language.
<?
$user_lan = $HTTP_ACCEPT_LANGUAGE;if($user_lan==’de’) {
## German
$redir_url = “http://www.germanlanguagepageurl.com”;} elseif($user_lan==’fr’) {
## French
$redir_url = “http://www.frenchlanguagepageurl.com”;} elseif($user_lan==’it’) {
## Italian
$redir_url = “http://www.italianlanguagepageurl.com”;} elseif($user_lan==’es’) {
## Spain
$redir_url = “http://www.spanishlanguagepageurl.com”;## US traffic or Rest of world not defined above
} else {
$redir_url = “http://www.yourmainpageurl.com”;}
header(“Location: $redir_url”);
exit;?>
As you can see from the above two examples, monetizing your international foreign traffic is a relatively easy step and, with the right sponsors to send this traffic to you will be able to reap the profits of countries that other webmasters are not targeting yet.
Geo Targeting – Overview.
When all is said and done geo targeting can be a cost effective way to increase your bottom line profits, whether using a free method as described above or, using one of the many filtering services available on the net you should start to monetize your global surfers. One thing you should also consider however is that far from sending your international traffic to a dialer you should search around and find a good mix of adult affiliate programs with a variety of localized paysites, this in itself will enable you to see just how much traffic you have been wasting by using dialers in the past and, it will also allow you to realize the full potential of your new found geo targeted adult traffic.Article written by Lee
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Time Management – Organizing Your Content Purchases
From time to time it is inevitable that as adult webmasters there will be two things that will happen:
1) You will buy some licensed content.
2) You will use this content for a gallery.
However, unless your content is organized you can end up spending to much time to make a 10 pic gallery page. This article is going to offer you some sound advice on how to organize your content from the second you take delivery of it which, will save you a lot of time long term.
So we have taken delivery of our adult content either by download or, on cdrom what next, we could just file it away on cdrom but, by taking a little extra time to organize your content from the start you will end up not only building sites MUCH quicker but also saving time all round.
Here are some helpful hints to get you on the way to content organization.
1) Unzip all your content sets and, if applicable, separate them into model and niche sets.
2) Create folders for each model and, each set of 10 images within the main model sets.
3) Rename all your images in the 10 pic sets starting from pic1.jpg through to pic10.jpg.
4) Crop, compress and thumbnail each image within each set of 10 that you have.
5) create a html page that calls your thumbnails and main pics using relative urls i.e. /set1/gallery1/image1.jpg for the larger image and /set1/gallery1/thumb1.jpg for the thumbnail image.
6) Inside each of your 10 pic/thumbnail folders place this HTML page you have just created.
7) Burn each of the gallery folders to cdrom.
Lets now look at what an hour spent has enabled us to do.
Instant Galleries.
Say we want to build a 10 pic gallery to add into a free site or an AVS site that we are building, we know we have all the galleries already made, its just a case of finding the correct gallery and uploading it to our server.Image Swapping.
What happens if we need to swap an image from one of our pages to a more appropriate one for the niche we are marketing to, simple, you go to the image set you want, look for the image name and simply change the image without having to upload it as, you will now know the EXACT location on your server of the image you are changing to e.g., /set6/gallery8/image9.jpg would change to set24/gallery2/image2.jpg.
There are of course other ways this can benefit you for example, you can plug in your galleries to any site you own if you have them all uploaded to a central content location domain.
The benefits of organizing your content from the instant you take delivery are endless, the above is just a sample of how I have successfully saved time and effort by becoming more organized, the only limitations you have with your organizational skills are those that you impose on yourself.
Article written by Lee
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Search Engine Themes!
It’s safe to say that the ‘pay-per-inclusion’ model is rapidly catching on with today’s search engines and directories as they are forced to become profitable in a hurry. But there’s also another trend that’s come to the fore.
‘Theme indexing’ is a process used by search engines to determine an entire site’s primary theme. In other words, your complete set of Web pages is indexed as one, and defined as one.
This is why sites with multiple product lines and subject content often get poor rankings today. To learn how to combat this, let’s first look at the theme indexing process from the search engine’s point of view.
According to Search Engine World, the theme indexing search engine follows this basic 5-step progression as it ‘weighs’ what a particular site is about:
1. Page Titles
2. Meta Tags
3. Page Headings
4. Page Content
5. LinksThis is a general overview of the approach – each search engine is unique, and no one has the ultimate read on every search site. But to date this has proven to be true of AltaVista, Google, Excite, Lycos and WebCrawler.
All of these belong on the ‘Who’s Who’ list of major search sites today. If it’s important that your Web business be found among them, today you must write your site with theme indexing in mind. Here’s how:
The concept itself is simple. Focus your entire site like a laser beam on a single, potent theme.
The process is ruthless. Get rid of the deadwood. Set up additional sites as needed for each individual product and service ‘family’.
In the same way that you must now invest to get indexed on Yahoo, LookSmart, Inktomi and other top directories, you need to invest in separating your activities by theme into multiple Web sites. Kick out unrelated content, links and affiliate programs that don’t relate to your market niche. Build new sites as needed, with each focusing on its own unique selling proposition. This is the first step to take in the optimization copywriting process.
Having done this, here’s how to write each site to get the best possible positioning on theme indexing search engines.
Focus Your Key Phrase.
Determine what key phrase your entire site is about – a key phrase people use often on the search engines. To pick heavily searched, popular key phrases, try Word Tracker: http://www.wordtracker.com/.Write Your Copy. Throughout your site play variations on your key phrase theme. Every element counts: page titles, meta tags, page headings, page content, links. Remember to write for people first. Search engines are robotic, but people always want to know what’s in your site for them. Tell them what qualifies you to help, and what you have to offer. Balance using your key phrase with the benefits you deliver.
Once you’ve written your copy, search your text for generic phrases like ‘our product’ and substitute your key phrase. Use long copy where you can. Not only does it outsell shorter copy – it also makes it easier for you to write keyword-rich text.
Format Your Text.
Use key phrase bullets. They break up text copy and serve you as mini headlines with an entirely different look and feel.Use multiple headlines to create immediate context when a visitor explores your site. Make these headlines specific by using your key phrase. Tag headlines in your source code – <H1>, <H2> or <H3> – to highlight your theme.
Write your links as mini-headlines. Often people scan pages by jumping from one link to another. Link words look very much like headlines, or highlighted words, and should deliver your primary message and key phrase.
Measure and Test.
Conventional wisdom tells us that the ideal keyword density is somewhere between 3-7%. To check this before you submit, try the free Keyword Density Analyzer: http://www.keyworddensity.com/. For a more accurate read on individual search engines, do a search under your key phrase, then take the top 3 returns, enter their URLs and try to match their percentages before you submit. Track your placement and adjust accordingly.This is the initial approach to optimization copywriting for theme indexing search engines. Keep it simple: start here.
Article written by Lee
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Thumbnail Preview TGPs And The Gay Market Place
One of the latest crazes to hit the gay adult market from a webmasters point of view is that of the thumbnail preview TGP and, more surprisingly than this is the fact that this new breed of gay adult TGP seems to attract more traffic than the standard format TGP ever did so, what is a thumbnail preview TGP and just how do you go about making one of your own? This is what we will investigate in this article.
Thumbnail Preview TGP Basics.
A thumbnail preview TGP is just as the name suggests, a standard TGP with one main difference, the TGP itself doesn’t list gallery descriptions rather a small preview image of the content placed on each of the galleries submitted. This thumbnail preview is usually size between 100×100 pixels and 60×60 pixels in dimension however, the thumbnail preview size can be determined by the webmaster owning the TGP.
How Do I Start My Own Thumbnail Preview TGP?
In order to start your own thumbnail preview TGP you will need a couple of things, first and foremost, a domain name to run it on, the current trend in the gay marketplace is to name your TGP something short, memorable and, well, brand able so, the domain name you choose for your TGP should take all of these aspects into consideration. The next thing you will need in order to run your own gay thumbnail preview TGP will be the script which you use to manage the TGP itself, for this purpose I would highly recommend Autogallery MySQL from http://www.jmbsoft.com it is affordable and, easy to maintain which is a must if you are wanting to run a sizable TGP. One other thing that you may also like to consider investing in for your thumbnail preview TGP is a design, in fact, most of the ‘good’ thumbnail preview TGPs whether they are focused in the straight or gay market, have a clean, almost pay site quality design aspect to them. Of course, you do not need to keep up with the joneses however, if it works for other people, then why not see if it will work for you also?
Thumbnail TGP Structure.
So you now have a domain and have purchased the script and / or design that you want to use on your thumbnail preview TGP what next? Well first things are first, you should take a look at some of the other sites that currently exist and see how they do things, find out what things you feel they are doing wrong and, capitalize on that.
You should also make some decisions now as to the look and feel you want your thumbnail preview TGP to have, how many galleries are you going to list on the front page each day? Will you be utilizing the archives feature of your TGP script? What limitations do you want to put on submissions from other webmasters? These are all aspects of running a TGP that you need to think of prior to opening your site up for general submissions.
In general however, you will find that most thumbnail preview TGP sites will have roughly 100 thumbnail images on their front page of the site with any additional galleries being listed in their archives section again, you should decide on how you want to maintain your own site.
Getting Traffic To Your Thumbnail Preview TGP.
Now you have hopefully set your thumbnail preview TGP live you need to do one final step in making the TGP itself a huge success, get the traffic flowing, one of the best ways to do this, as with any other type of site is to ask your friends and associates to trade traffic with your site however, should this not be an option then you should use more conventional methods such as submitting galleries to other TGP sites ensuring that you use a recip to your TGP on each gallery as well as utilizing other forms of traffic such as cheap brokered traffic, top lists, web rings and, even counters, within a month or so you will soon start to see a steady flow of new webmaster gallery submissions and, with each new submission comes more traffic and ultimately, more income from your site.
Article written by Lee
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The Gay Opinion – Obscenity Laws and the Gay Market
Let me begin by saying this is not a legal dissertation, but a collection of opinions on the recent comments and events inside the industry.
Obscenity Laws have always been the “fly in the ointment” for adult. Not knowing when, if or how the government will act toward webmasters or companies.
So what do I think? Every indicator out there says something or someone is coming. Big Brother is on the prowl. But, how will webmasters in the gay market act to ward off the evil?
While discussing this with a number of webmasters, I found that the gay opinion is spread as wide as a gigolo’s legs on payday. The thoughts that have been shared vary from ultra conservative to down right militant. And once again, I find myself stuck dead in the middle.
Here is a sampling of the opinions at large:
I’ve heard from some webmasters who have a “come and get me attitude”. Their approach is the government has done enough damage to the gay community over time.
Their attempts to sanction the gay adult industry will be simply another shot at taking us down – and that attempt will garner a public/media fight of the government acting as a bully. Now does this have anything to do with adult? No matter how I look at it, the one subject isn’t related to the other. Personally, the government’s reaction/treatment to the gay community has little to do with the government’s action towards adult. Yes, I can totally see how they got there, but it’s not enough for me.
There is the “what else is new” set. This is a group of webmasters who own pay and/or free sites, have been doing this for a long time and they have adapted their companies and their marketing to sell memberships to the surfers. They use softcore and stories already on their feeder sites, have webmaster programs and they are happy with the results and will not change a thing. Their methods work – methods are not blatantly sexual but more sensual and the conversions are a testament to that. By the way, this is where I stand (right in the middle). The general thought is nothing has happened yet. Work smart and don’t panic.
The other side of this is the “oh shit’ers”. These webmasters are re working their entire networks of gay porn to follow a well-established method of softcore only. Make them Pay for the Meat! They are reacting by taking down all hardcore images from their sites in order NOT to stir up any government dirt. Well as far as I’m concerned, they should have been doing this to begin with… sell the hardcore to members don’t give it away on a free site. For this, group the panic is on.
Finally I spoke with the “fuck ’ems”. Now their idea isn’t that the government is suppressing the gay community. They look at this totally as a first amendment issue of freedom speech and expression. They use both hardcore and softcore to resell for webmaster programs and frankly, they feel that they will prevail over any government attack simply by way of Bill of Rights. They’re making money and they don’t care who knows about it.
What does this all mean? Well here’s my take…
First, it’s apparent that the opinions are just as varied as webmasters working the straight market.
There is a general feel of, don’t panic – more than I have seen with straight market webmasters. I honestly, think this comes from our years of battle against the government on many other issues. Until the rumors become fact we will move as we always have – then deal with what is concrete rather than the abstract.
Overall, the most resolute business people I have heard from, all said the same thing. If you use common sense, use methods that work and that do not go overboard there will be no need to panic. The hobbyist who is trying to make a million will leave out of fear, the “over the top” websites will be the target and those businesses run with common sense will continue with no major issues. I think my favorite statement to come out of these conversations is, “The government will bite, if you give them the bone. Don’t feed them and they go hungry.”
I see the same “proceed as usual” attitude out there, as I have always seen in the gay community. Deal with the facts and only and not rumors.
Once again, this is totally based on opinion and by no means a legal stance. If you have any doubts, concerns or questions about obscenity laws in your area or in general, please consult your attorney.
Article written by Gary-Alan
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Online Dating Programs – Working The Adult Angle
As the industry starts to feel the effects over the coming months from the whole Visa situation the one thing that, at present seems to be true of the adult industry is that more and more webmaster/companies are looking to increase their revenues by utilizing mainstream sponsors on their sites. However in addition to this, the adult dating program appears to have been overlooked at least up until now.
Online Dating Sites – The Options.
There are actually a few good online personals sites available for adult webmasters to promote ranging from Love At First Click through the Advertising Revenue Service program to specific dating sites such as Match.com and Date.com. One thing is overwhelmingly consistent however regardless of which sponsor you use for your dating traffic, they all have a relatively low payout when compared to the ‘norm’ in adult sites with payouts ranging from $1 to $5 per signup.Marketing Dating Sites.
So how should webmasters market dating sites in conjunction with their current streams of traffic, this is actually a lot easier than you may think for example, almost everyone has an exit link on their free sites, you could utilize this exit link to send traffic to a dating affiliate program in fact, you could also utilize a dating affiliate program on your exit consoles or even on TGP galleries instead of pay sites. The opportunities for you to make money by placing dating affiliate program banners on your web pages are virtually endless.Online Personals – Sales Techniques.
When selling online dating sites there are, in addition to the abundant methods of generating the traffic, many different methods of generating your marketing speech to the surfers, you should ideally try a selection of methods on your sites to find out exactly which method works best for you. As an example of this, if you are using a dating program on a softcore site, you might want to try a hardcore approach to selling your dating sponsor in much the same way as you would sell a hardcore pay site except not as highly graphic. In comparison, if you have a TGP gallery you may like to tell your surfer that rather than looking at sex, they might actually be able to get sex for a change. The ways in which you can entice your surfers to your dating affiliate program are virtually limitless.Marketing Dating Sites – An Overview.
Whether you are already using or are planning to use dating sites, the one thing you must do is ensure that you choose wisely not only the words for selling the site to your surfer but also the placement of the promotional material, a well placed text link can have a higher impact on your overall sales than a badly placed banner and well, the same is true in reverse, find out where you are missing out on opportunities to upsell your surfers to an online dating site.Article written by Lee
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Obscenity – Put It To The Test
Regardless of how long any of us have been an adult webmaster we all need to be
aware of obscenity laws and, in particular how they affect our businesses
whether we think a hardcore photoset is ‘obscene’ or not ultimately, if you get
taken to court on obscenity charges the one thing you should be aware of is how
the courts will decide whether the images you are using will be classified as
obscene or not.Testing Obscenity – The Miller Test.
The Miller test was developed in the 1973 court case of Miller vs. California
and in comprises of three parts ALL of which MUST be satisfied on order for
something to be deemed obscene by the courts. The Miller test is the ‘official’
method used by the United States Supreme Court for determining whether an
expression or a speech can be determined as obscene and, if deemed obscene, it
is not protected under the First Amendment and is therefore prohibited by law.The Miller Test – Part One.
Part one of The Miller Test states something may be obscene if ‘the average
person, applying contemporary adult community standards, would find that the
work, taken as a whole, appeals to the prurient interest’ In essence, this
means that if the ‘average’ person on a jury or on the bench finds the work to
be deemed obscene then, it is. However for the court to rule something as
obscene it also has to be deemed obscene by the standards set in part two and
part three below.The Miller Test – Part Two.
Part two of The Miller Test states that something is potentially obscene is
‘the average person, applying contemporary adult community standards, would
find that the work depicts or describes, in a patently offensive way, sexual
conduct’. Basically this is saying that if the images or speech is something
which is not practiced in a manner befitting your local community standards
then again, it may be obscene. However, as with part one of The Miller Test for
a court to find something obscene it needs to fall below the standards in part
three below.The Miller Test – Part Three.
Part three of The Miller Test states that something is potentially obscene if,
‘a reasonable person would find that the work, taken as a whole, lacks serious
literary, artistic, political, or scientific value.’ This is pretty much where
you could potentially come unstuck after all, everyone has different sexual
tastes and because of this, just because something that may be widespread such
as ‘bare backing’ (to use as an example) could potentially be considered as
obscene if you happen to have a jury who are devout practicers of safe sex.The Miller Test – Overview.
In essence The Miller Test is a useful guideline for webmasters when it comes
to operating our sites and specifically, when it comes to choosing the types of
content we utilize on them however, for the most part The Miller Test itself is
outdated. Since the early 70’s when this test was devised there have been many
sexual practices that were once deemed obscene that have become more a part of
everyday life and accepted in to society as whole thus, what once would (or
could) have been deemed obscene would no longer be in the same sense as
something that may be deemed obscene today could be found not to be in 5 years
time.Article written by Lee
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Billing Solutions For International Surfers
We all know the lifeblood of the webmaster is to be able to accept credit cards for site access however, with the global markets emerging more and more, many webmasters still do not realize that they can accept credit cards from international countries at little or no extra cost to themselves or, their business.
Presuming you already have your sites translated into a selection of global formats you need to make sure you can process foreign transactions and, these should be handled differently than regular US based credit card users however. This is what we will approach upon in this article.
The main reason we own our businesses is to turn a profit and, from a profit making point of view is just how the details below will enable you to benefit your long term global business.
The first step you need to take in order to correctly ‘charge’ your international customers is to ensure that you are sending them to the right language, after all, over 70% of internet users can not speak English, let alone read it. This is where having some geo-scripting comes in handy on your join page, the second the surfer hits this page he (or she) will be directed to a localized version of your join page.
Now that you have the surfer on your join page you also need to ensure they have a variety of options available to them to actually finalize the purchase however, you should also ensure that, if they want to view your join page in another language, that they have this as an option too.
Some alternate payment methods for your international customs could include one or more of the following, PayPal, JCB, Mastercard, Discover, Maestro, EuroDebit, Checks and, of course, a dialer.
I would however use the dialer as a last minute option should their chosen method of payment not be accepted.
Even though you may run a ‘recurring’ based site, you might not want to have your foreign surfers recur and risk having their card declined when it comes to authorizing your charge next, for this reason you may like to add the option of a 3 month membership or perhaps a 6 month membership however, make sure you lower the cost of this membership in relation to buying a monthly membership, this might just be the clincher you need to close the international sale.
As with any purchase the after sales support is also needed, especially if you are wanting your international customer to rebill for several months and, trust me, they WILL rebill, often for in excess of 6 months. They pulled their credit or debit card out for a reason and, they will stay if you can give them more reason too.
With any type of sale a follow up is always good, many sponsors and processors send out an email automatically upon sign up, however, how many of these emails are written in the surfers native tongue?
In conclusion, when dealing with international customers you should cater to them NOT make them cater to YOU by doing this you will ensure the longevity of your international business.
Finally, if you have any type of online business you should carefully consider the global market place as it is growing a rapid rate with millions of new international surfers coming online each year this would be a bad business choice on your part if you were not to cater for them.
Article written by Lee.
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Basic Bookkeeping For Adult Webmasters
Knowing how much you are spending on expenses for your online enterprise each month can be a very powerful tool. Taking out that shoe box at the end of the year and giving it to the Accountant is one way. But a very simple bookkeeping system can provide you with exactly how much you made each month after all expenses. In this article I will provide you with the knowledge to setup a simple system to track your revenues and expenses. Not only will you then know exactly what your Net Income or Loss is each month but at the end of the year you will have a nice neat little package to hand your Accountant. Which will result in lower accounting fees at tax time.
The first thing you need to do is find a way to file all receipts. Your receipts are the backup for all your transactions. Go to your local office supply store and buy an accordion file labeled with monthly slots. Each time you receive a business related receipt, file in correct month. Remember you need to file all your receipts for your numbers to be accurate. When you receive an email receipt for content or hosting print it out and file it. File sponsor cheque stubs, credit card receipts, ISP bill, etc. At the end of each month take out all your receipts and divide into revenue and expenses. Remember you must have a receipt in order to claim the expense. The receipt should show the detail of the purchase, vendor, amounts and date. Ensure that the expenses are needed or used to generate revenue for your business.
Now the next step depends on how much detail you would like.
Revenue-Expenses=Net Income or Loss. For a quick snapshot of the month add up the revenue receipts, staple all receipts together and put the total on the front either adding machine tape or handwritten. Repeat with all your expense receipts. You can put a quick summary of the month in a spreadsheet program. Or for a very small investment you can setup a computerized tracking system. I recommend buying a very inexpensive software such as Quicken. Most major banks, credit cards and even paypal are setup to download transactions to Quicken. You can purchase the Personal Finance version of Quicken for around $70. There are several other inexpensive personal finance software packages that you can purchase that will work as just well. But I personally prefer Quicken. The software you choose will have a list of business accounts already setup. For an adult enterprise you will need to customize the account names. This is very easy and quick to do. Add in accounts for content purchase, hosting, isp, traffic purchase, etc.Once a week you will open up your program download your transactions from your bank account, credit card, paypal etc. If you have an expense that you pay cash for you will need to add that transaction in. I am assuming that all your sponsor cheques are being deposited into a bank account or paypal. If you receive a check and cash it, manually add the transaction in. After you have finished entering your transactions for the week ensure that the receipts that you have balance to what you have entered in the software.
You will be amazed at how simple it is to use a software package such as Quicken to track your revenue and expenses. These software packages come with pre-made report tools. Such as income statement, analysis of expenditures, cash flow projections. You can even setup budget numbers for your business.
If your business consists of a lot of transactions in a month you might want to consider using a bookkeeping/accounting service. There are many online and locally owned businesses that charge a very low rate for doing small business bookkeeping. Remember you don’t need an Accountant to do general bookkeeping. Many small business owners think they need an Accountant to do the monthly bookkeeping. This could result in unnecessary fees. Depending on the size of your enterprise and your passion for numbers sometimes employing a bookkeeper to do the data entry can be a blessing! Most bookkeeping providers will even provide customized reporting based on your needs.
Article written by Lorna
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