Domain Name Registrars – Saving Your Business

Date: 2011.02.22 | Category: WebDesign | Response: 0

The one thing that all webmasters rely on to make their money is something that all of us have, a domain name however, what would or should happen to your domain names when and if, your registrar files for bankruptcy or just disappears, surprisingly enough i do not recall this ever happening in the industry to date however, being prepared for the worst case scenario is always a good thing.

Prevention Is Better Than A Cure.

As the age old adage goes.

The first thing that you should do before even registering a domain name is to check out the background of the company you are considering using, you need to ask yourself a variety of questions about this company including the following:

1) Is the registrar ICANN accredited?

ICANN (Internet Corporation for Assigned Names and Numbers) is a non profit corporation which was formed to assume the responsibility over the IP and entire domain name structure as we know it. This in essence means that if your registrar is ICANN accredited then you at least know your domain name registration will be handled professionally and, should be reasonably secure so far as your registrar going out of business.

2) What are you paying for?

Many of the domain name registration companies packages vary greatly, with some companies you register a domain yourself, some companies register it on your behalf and, others will register your domain including some form of hosting etc, check with the company you are using to see what added services and support features they offer.

3) What is their transfer policy?

Some domain name registration companies have specific policies so far as transferring domains to other companies, registrars and, individuals go. Check with your registrar before you buy your domain to see what this process involves and, as always, check with one of the other registrars to see which registration company offers the best ‘bang for your buck’.

Saving Your Name – Help And Advice.

First and foremost, if you discover your domain name registrar has closed its doors you should immediately send an email to them and ensure you keep a copy of this email for your own records, ask them what is happening and, more importantly, what controls / access you still have available (if any) to manage your currently registered domains.

Usually, you will receive some form of communication within a few days from your registration company letting you know what is happening and how you can continue to use your domain name.

In most cases, when a domain name registrar company closes what you will find is that they will already be in the process of transferring the management of your domain to another registration company.

If however, you are still able to control the domain yourself then you should immediately seek out a new registrar with whom you can manage the domain / domains that you own. At this point you should contact them and ask if they have any fast track solution to transferring your domain to their company.

If All Else Fails.

If after everything else you are still at a loss as to how your domain name transfer or registration is being handled then you should contact ICANN ( http://www.icann.org ) directly. Ultimately it is their responsibility to ensure that once you have registered a domain name, you are able to access it as you would like, in most cases however, contacting ICANN is always the last move you should make and, only use this form of information should you exhaust all other methods mentioned above.

Article written by Lee

Becoming A Webmaster – Communication Home Truths

Date: 2011.02.21 | Category: General | Response: 0

Ok, we are ALL guilty of the things that are going to be mentioned in this article in one way or another, this article isn’t going to be a ‘see I told you so’ session rather an explanation of how and why certain things happen from time to time in the adult industry and, how they can be overcome.

Get ready, his may make you realize the way you have been managing your time this far has been completely and utterly wrong.

Message Boards.

A great tool to the webmaster, virtually every resource site owner and their friend has one but, there is one thing that you are not being told as often as you should about them, they ARE counter productive to YOUR work schedule. Think about it, how often do you access a discussion forum on a daily basis? Two, three, four times? maybe more? That time you could be using more effectively, coming up with new ideas, putting sites together, tweaking your traffic sources etc.

I would whole heartily agree that there IS a need for forums but, at the same time, what would happen if every time we went to post a message we left it and posted a selection of them in some time put aside for doing so? Another thing regarding message boards, they are there to benefit the webmaster, we can let our sponsors know when we have issues, we let other webmasters know when we have issues with them and, we also ask for help and advice, as I say a great tool to the webmaster but also one that should IMHO be used with a little modicum.

Instant Messaging Clients.

Again, another great global communications tool for webmasters, we get in touch with our sponsors, our peers and our friends and family but, how many of us spend countless hours a day conversing back and forth about things that, quite frankly, are of little or no importance? Who can honestly say they have time set aside each day to purely log onto your messaging client to just communicate with people? I know I am guilty of keeping my client on 24/7 and answering messages almost instantly whilst also bugging my peers for idle chit chat.

Email.

The Bain of every webmaster, speaking from personal experience, if I don’t check my email 50 times a day I check it 100, first thing I do in the morning, check my email, last thing I do before I go to bed? Check my email. I realize there is absolutely no need for me to do this but, non the less I do, its almost as if I have become addicted to checking my mail. I’m sorry to say it but, again, this is one thing that we probably couldn’t live without but, we can certainly cut down the time we check our email each day. If I never had to reply to an email again, I would be happy, as it is I get close to 200 business related emails on a daily basis and, lets be honest, I rarely reply to them the same week.

Sponsor Statistics.

Again, another GREAT tool that we are kindly given by our sponsors but, again, even this simple tool can become a Bain to the webmasters workload. How many times do you check your stats on a daily basis? Hell, even I will admit to checking them 3 times a day and, yes, I know even this is to many times. Some sponsors now have stats by email, again, this is better than logging into your stats each day but, it also adds tot he problem with email checking above. Basically, there is only a need to check your stats once a day if that. I used to check them every hour then, for whatever reason, I checked them once a week, then I slowly got back into the phase of checking them morning, noon and, night. The stats are still there every time I look so why do I bother? I guess that’s one of the mysteries of life but, I know I spend far to much time checking them and waiting to see an additional sign up or two on top of what I already have.

Anyway, I’m going to leave this article alone at this point, as, the above would seem to be the most popular methods of wasting time on a daily basis, we all know we waste our time and we all know that what we need to do is manage it better but, how and when, getting our time management sorted out takes time in itself.

Article written by Lee

Adult Industry Standards – What Are They Exactly?

Date: 2011.02.21 | Category: General | Response: 0

For some, the term ‘industry standards’ might seem like an oxymoron and, in such a wide spread global industry this might just be the case, the adult industry is not regulated in any way shape or form however, this term is thrown around with the best of them.

In this article we will take a quick look at some of the ‘standards’ which have been set and, for the most part, seem to be accepted across the online adult industry as a whole.

Industry Standards – The Basics.

‘Industry Standards’ are, in effect a set of guidelines or rules by which any person operating a business in a specific sector operate by. These may range fro charging a standard price for a product, operating in a certain way or something else. Most industries have their own set of specific ‘standards’ which are usually upheld regardless of whether they are actually written in law, as regulations, rules or, unwritten, unspoken standards.

Adult Industry Standards – The List.

This is a list of the 4 most common ‘Adult Industry Standards’ that webmasters would seem to operate their businesses towards, these are not ‘official’ industry standards more general operational guideline which are accepted as the ‘norm’ in our industry.

1) Adult Webmasters should use ‘legal’ content.
2) Adult Webmasters should abide by the rules of the sponsors they use.
3) Adult Webmasters should not promote ‘child pornography’ or imply the promotion of the same.
4) Adult Webmasters should operate their business within the scope of the law.

Taking the above four items into account, there of course, other standards by which webmasters already self-regulate to some extent for example, you shouldn’t steal other webmasters work, content, bandwidth (through hotlinking), etc. However, other than the four primary ‘unwritten rules’ above there doesn’t appear to be any special ‘code of practice’ to which webmasters should or even, can adhere to.

Taking the above information one step further, lets take a quick look at the adult industry sponsors, almost all of them have a different variation of their Terms and Conditions however, implied or otherwise, most of them tend to stick within the confines of the details already mentioned above. This in itself can lead webmasters into some troubles for example, promotion of sites, most sponsors have unwritten rules about what webmasters can and cant do to promote sites, no spamming paysites, no misleading links but, again, there are no ‘set’ rules that any two sponsors seem to say in the exact same manner.

Adult Industry Standards – Self Regulation.

We all know by now (at least those of us whom have been doing this for a few months) that the adult industry is pretty much self regulated and, whilst this is almost certainly a good thing it can also lead to complications. For example, ‘Webmaster A’ does something to promote a site that they got permission to do whilst, ‘Webmaster B’ does the same thing without having permission. in this instance, more often than not ‘Webmaster B’ will the one who gets their name blackened in the industry. it would also seem that, whilst those webmasters who have a long standing in the industry are capable of getting away with certain things, others, who perhaps have seen things done, when they try the same they get ridiculed.

Adult Industry Standards – Overview.

As ‘Adult Webmasters’ and, i would like to stress the ‘Adult’ part of that job title we have a lot of information thrown at us from the very first day of joining this industry, how we choose to use that information is up to us on an individual basis. That said, until the ‘standards’ are set on a level playing field i cant help wondering what effect, negative or positive our own style of self regulation is having on our associates and peers, does it help that we can go to message forums and call sponsors, hosts, other webmasters cheats? or, does this hinder our industry on a much wider scale?

One thing is for certain, if i were a journalist writing a report on the adult industry as a whole, i don’t even think i could write about the actual ‘business’ side of things after all, we all run our businesses as we see fit and, at the same time, read the rule book that would at least, for the time being, suit us as individual business owners.

Article written by Lee.

10 Ways To Promote Your Site

Date: 2011.02.21 | Category: Promotion | Response: 0

As we all know, getting productive traffic to your site can be a long and tedious task of course, there are ways to generate ‘optimized’ traffic at very little cost and time involvement. Below are just a few suggestions about how you can increase traffic to your
site and, inevitably, there are hundreds of different variations of these that will work for your site, I think the key to getting a successful traffic source is dependant on how much effort you put into it and, if you work hard and play little, you will reap the benefits tenfold.

1. Create an email discussion list. The list should be related to your web site’s subject. Place your ad on all posts and it will remind people to visit your site.

2. Prove your site is a bargain. Add a lot of free stuff to your offer or, if you’ve sold the product for a higher price before, show them the difference or, show them how much your competitors charge.

3. Make your web site more useful. Sell ad space, generate hot leads, answer visitor questions, offer free content, be news friendly, etc.

4. Make the most of each visitor. Sometimes your price is to high. You should provide a variety of similar products at different price ranges.

5. Test and redesign your banner ads till you get your desired click through rate. Once you do, join many banner exchanges and buy ad space.

6. Use holidays as a reason to get free publicity. Write a press release or article about the current holiday. It’ll have a high chance of being published.

7. Utilize the free content on the internet. Publish one article on a single web page and your main web site link then upload it as a doorway page.

8. Test your new products on the bottom of your home page. You don’t want to take away hits from your best selling products until others are proven.

9. Make commissions without joining an affiliate program. Just propose a joint venture offer to web sites that don’t have affiliate programs.

10. Persuade other web sites to link to yours. It can improve your search engine ranking. Just offer them something of value in return.

Article written by Lee.

The Gay Opinion – Obscenity Laws and the Gay Market

Date: 2011.02.23 | Category: General | Response: 0

Let me begin by saying this is not a legal dissertation, but a collection of opinions on the recent comments and events inside the industry.

Obscenity Laws have always been the “fly in the ointment” for adult. Not knowing when, if or how the government will act toward webmasters or companies.

So what do I think? Every indicator out there says something or someone is coming. Big Brother is on the prowl. But, how will webmasters in the gay market act to ward off the evil?

While discussing this with a number of webmasters, I found that the gay opinion is spread as wide as a gigolo’s legs on payday. The thoughts that have been shared vary from ultra conservative to down right militant. And once again, I find myself stuck dead in the middle.

Here is a sampling of the opinions at large:

I’ve heard from some webmasters who have a “come and get me attitude”. Their approach is the government has done enough damage to the gay community over time.

Their attempts to sanction the gay adult industry will be simply another shot at taking us down – and that attempt will garner a public/media fight of the government acting as a bully. Now does this have anything to do with adult? No matter how I look at it, the one subject isn’t related to the other. Personally, the government’s reaction/treatment to the gay community has little to do with the government’s action towards adult. Yes, I can totally see how they got there, but it’s not enough for me.

There is the “what else is new” set. This is a group of webmasters who own pay and/or free sites, have been doing this for a long time and they have adapted their companies and their marketing to sell memberships to the surfers. They use softcore and stories already on their feeder sites, have webmaster programs and they are happy with the results and will not change a thing. Their methods work – methods are not blatantly sexual but more sensual and the conversions are a testament to that. By the way, this is where I stand (right in the middle). The general thought is nothing has happened yet. Work smart and don’t panic.

The other side of this is the “oh shit’ers”. These webmasters are re working their entire networks of gay porn to follow a well-established method of softcore only. Make them Pay for the Meat! They are reacting by taking down all hardcore images from their sites in order NOT to stir up any government dirt. Well as far as I’m concerned, they should have been doing this to begin with… sell the hardcore to members don’t give it away on a free site. For this, group the panic is on.

Finally I spoke with the “fuck ’ems”. Now their idea isn’t that the government is suppressing the gay community. They look at this totally as a first amendment issue of freedom speech and expression. They use both hardcore and softcore to resell for webmaster programs and frankly, they feel that they will prevail over any government attack simply by way of Bill of Rights. They’re making money and they don’t care who knows about it.

What does this all mean? Well here’s my take…

First, it’s apparent that the opinions are just as varied as webmasters working the straight market.

There is a general feel of, don’t panic – more than I have seen with straight market webmasters. I honestly, think this comes from our years of battle against the government on many other issues. Until the rumors become fact we will move as we always have – then deal with what is concrete rather than the abstract.

Overall, the most resolute business people I have heard from, all said the same thing. If you use common sense, use methods that work and that do not go overboard there will be no need to panic. The hobbyist who is trying to make a million will leave out of fear, the “over the top” websites will be the target and those businesses run with common sense will continue with no major issues. I think my favorite statement to come out of these conversations is, “The government will bite, if you give them the bone. Don’t feed them and they go hungry.”

I see the same “proceed as usual” attitude out there, as I have always seen in the gay community. Deal with the facts and only and not rumors.

Once again, this is totally based on opinion and by no means a legal stance. If you have any doubts, concerns or questions about obscenity laws in your area or in general, please consult your attorney.

Article written by Gary-Alan

Building A Surfer Trap – Stage 5

Date: 2011.02.21 | Category: Traffic | Response: 0

So we hit stage 5 in this surfer trap tutorial.

It was brought to my attention this morning that we never added any ALT tags to our single FPA link so, in a change to the planned tutorial I am going to touch on this stage as, once the search engines get to our surfer traps this is going to be a crucial aspect on how highly we get ranked.

So what’s next?

Ok, now what you have to do is go back to manually editing the FPA’s (All of them!)

What you need to do is this…

Take the Multi-Site FPA first then, on ALL of the links that lead to the single site FPA’s you need to add the ALT tag. Again, in the same way as we did originally however, instead of using this tag on the images we will use this on the actual TEXT of the link so, for example the link which may be:

‘Voyeur Porn’ leading to the FPA you have for the Voyeur niche in the HTML coding will already look like this:

<a href=”mydomain.com”>Voyeur Porn</a>

Will get turned into:

<a href=”mydomain.com” ALT=”More Niche Related Keywords”>Voyeur Porn</a>

The reason we are going back over these links now and not earlier on is because you should hopefully have started to get a small amount of traffic from your counter impressions. These counters are virtually ALWAYS being crawled by the search engines due to the amount of people linking to them so, by optimizing our site at this stage, it makes it less work in getting into the search engines.

One other thing that we can now start to do (as we did a couple of stages back) is to create some more HTML pages with some tables on them, however, these will be HTML pages on their own with no images on them. Again however, you should make them 4 columns across and two rows high.

What you want to add into these tables are NICHE links so for example, taking the TEEN niche we would make eight links like:

Teen Sex
College Girls
Erotic Teens
Teen Porn
Etc
Etc
Etc
Etc…

You should do this for each of the MAIN niches so you would have a table for Teen, Gay, Mature, Asian, Ebony, Fetish and one for General and again, these should link to the NICHE FPA’s that you already have created.

These tables will be used for another console on our surfer trap however, before we implement this console we are going to have some fun with them.

Article written by Lee

Resource Forums – The Changing Face Of The Adult Industry

Date: 2011.02.24 | Category: General | Response: 0

Online adult webmaster resource sites are becoming a thing of the past instead, we have witnessed a new breed of resource site being birthed in the adult industry, the resource forum. It seems like almost every major adult sponsor and webmaster has their own resource forum as of the current time however, what is making these forums stand out from one another and, more importantly, can you actually learn anything valuable from them.

Webmaster Resource Forums.

Back in the day there were only a handful of resource forums made available for adult webmasters to educate themselves further, these included such sites as Ynot Masters, Netpond (then The Condom Chronicles) and Porn Resource, however, to date there are no less than 200 webmaster resource forums floating around the internet for adult webmasters to post on.

With this amount of resource forums available to webmasters it seem impossible that many webmasters cant be making a profit however, upon closer inspection a disturbing trend seems to be taking place.

Resource Forums – Webmasters Posts.

With the sudden surge of webmaster resource forums in the last 6-12 months there is one thing that is apparent, most of, if not all of the resource forums to have spawned during this time have one thing in common, the webmasters who post on them, often, these webmasters are posting for a single reason, to get other webmasters to click on their signatures, nothing more, nothing less.

It would appear that the adult industry is heading towards a meltdown of the adult resource forums, with more and more webmasters grabbing free scripts such as phpbb to load onto their domain and launch their own resource forum it would appear at first glance as if the industry is a thriving community of webmasters all willingly helping each other out however, this is not the case, instead, we find post after post duplicated across multiple resource forums in the effort of making the longest thread, getting the most page views and, ultimately, getting the most signature clicks.

Webmaster Resources.

So with all of this going on what’s happening to the actual resource sites? Well they are still around and, they are still being used however, these have now become second place to the message forum, often as mentioned above, webmasters will post the same message on several message boards and get several replies of exactly the same answer from exactly the same people. Whilst this in itself is a good thing (the exchange of information) my personal feelings are that we are heading towards an excess of resource forums and, whilst communication is needed, there also becomes a point at which you can get an information overload, new webmasters entering the adult industry will see the variety of forums made available to them and start posting however, in doing so they forget the one thing that they actually should be doing, working.

Webmaster Resource Forums – Overview.

I think within the next 12 months we are going to see one of two things start to happen, either the resource forum phenomenon will continue as it is doing now or, the resource forum will become a thing of the past whilst a new medium takes its place, one thing is certain though all these webmasters posting on forums to get sig views and post counts are not doing the one thing they should be, making money and, this becomes all to apparent after watching the same old posts, make the rounds to the same old forums time and time again.

Resource forums can be great help to the adult webmaster however, at the same time, they can also become a webmasters biggest downfall, remember why resource forums are there, to help you when you need it and to socialize when you have to, at what point to do you stop getting help and start becoming a post whore? Well only you can answer that question.

Article written by Lee

Search Engine Optimization, Is It Worth It?

Date: 2011.02.24 | Category: Search Engine Optimization | Response: 0

One of the trendiest takes on Internet marketing these days seems to be the notion that securing top search engine rankings “no longer works.” Where it started, I have no idea.

But rarely does a week go by when I don’t see one or more Internet marketing “experts” claiming that search engine positioning is largely a waste of time and should not be a primary focus of Website owners.

Well, as the saying goes, “there are two sides to every story.”

But let’s not make this article about my side, or your side, or anyone else’s side. Let’s forget about my opinion and other “expert’s” opinions and stick to the indisputable facts, as reported by highly credible third party sources:

According to a Forrester Research Media Field Study, getting a loyal audience in the first place is best done by Search Engine Placement.

According to a GVU Users Survey, 84.8% of Internet users use Search Engines to find Websites.

In a study released by ActivMedia Research in September 1999, Search Engine Positioning was ranked as the #1 Website promotional method used by eCommerce sites.

And look what I just found in the April 2000 issue of Target Marketing Magazine.
“Top Ways Websites are Discovered”

Banner ads: 1%

Targeted email: 1.2%

TV spots: 1.4%

“By accident”: 2.1%

Magazine ads: 4.4%

Word-of-mouth: 20%

Random Surfing: 20%

Search Engines: 46%

You’ve now seen the numbers and know that search engine promotion is very much alive and kicking. But let’s take this a step further. Let’s talk about the *quality* of prospects coming to your Website through search engines as opposed to other advertising mediums.

Every time your potential customers use the search engines, they qualify themselves as *hot prospects* by conducting searches on keywords that are directly related to your product or service. Their choice of keywords is proof that they have a genuine interest in what you offer. These people spend their valuable time exploring the search engines for your type of product or service.

Think About That.

They didn’t stumble upon one of your ads, or wander past a hyperlink to your site. And they didn’t get a banner ad thrown in their face. They made the *decision* to actively search the keywords that brought them to YOUR Website. And when they get there, they are ready and willing to do business with you. At the very least, they’re seriously considering it and, that’s the most powerful sales tool you can have!

But merely getting your Website “indexed” or listed in the search engines is not enough. In order to get any significant traffic from the search engines, your Website must be listed within the top 30 search results (preferably the top 20).

Very rarely will anyone look beyond the first 30 results returned from a search. This makes perfect sense because the most relevant sites are always listed at the top. So if your prospect doesn’t find what they want within the first 20 to 30 listings, they’ll simply do a new search.

If your site falls anywhere below the 30th listing, you don’t stand a chance against anyone in the TOP-20. Hence, it should be your goal to achieve Top 20 positions.

How Do You Get Your Website Listed In The Top 20?

1) You can attempt to gain these Top 20 rankings yourself. However, this can easily become a full time job. (I think this is why so many marketers advise against focusing on search engine positioning.)

2) You can hire a reputable company who can achieve AND maintain your Top 20 rankings for you (be sure they guarantee their service and have several verifiable clients that currently have multiple Top 20 rankings).

3) You can do nothing at all. But as you’ve seen from the third party statistics referenced above, search engine positioning is something you can’t afford to ignore.

Whatever choice you make, I hope that your eyes have been opened to the tremendous profit potential that exists with top search engine placement.

Article written by Lee

Converting German Adult Traffic – The Niche Paysites That Work

Date: 2011.02.21 | Category: Traffic | Response: 0

With the rapid development of US companies and webmasters looking to attract a larger percentage of international surfers and, wanting to make money off these surfers I thought it would be an idea to share the most prevalent niches for each of the international markets country specific surfers. In this first article we will take a look at the niches which convert best on German oriented surfer traffic.

German Traffic – Dispelling The Myths.

First and foremost I think it would be a good idea to let you know that, strangely enough, not all German surfers are looking for kinky, in your face sex, in fact, they pretty much have the same tendencies towards their online porn as US based surfers do, with that in mind, lets take a look at some of the niches that do convert well on German traffic.

German Traffic – The Niches.

As with any type of surfer the best way of getting them to convert is to start targeting them from the second they hit your site using Full Page Ads, localized text links and, consoles, over the last 3 (three) months we found that the niches which converted best on German porn surfers were as follows.

Amateur.

The German adult surfers we sent to several amateur sites, including live web-cam sites and paysites converted exceptionally well, it would certainly seem from the last three months of stats that German porn surfers like the ‘amateur’ porn angle when it comes to satisfying themselves online.

Teen.

As with the US adult surfer, it would appear that the teen niche is truly a global requisite in fact, the teen niche was one of our best converting niches across the globe when we analyzed our international traffic conversion ratios.

Gay.

To our surprise the little German traffic we did send to localized German gay sites converted at less than 1:75, bearing in mind that the best converting niche for us was Teen and, that the specific site we sent the teen traffic to converted overall at around 1:138 we will be targeting a lot more German gay traffic in the future.

Fetish.

No mystery here, when we started our filtering process we ensured that the various fetish niches were high on our filtering list, after all, everyone seems to know that German porn surfers are looking for the hard to find hardcore scene and, the general fetish niche seemed to work wonderfully.

Ebony.

The ebony niche was a vary profitable one for the traffic we filtered to it, in summary, my personal feelings are that it converted so well because ebony men and women in Germany are very few and far between, again the results for this niche would seem to back-up the fact that giving Germans access to something that might be ‘taboo’ in their country converts their traffic well.

Other Niches.

In addition to the above niches which converted above and beyond the others we used we did get a few sales to some more micro-niched paysites for example, BBW, Asian, Cumshot and General Hardcore sites had around 3-5 sales per site, per pay period. Given that we did not target this type of traffic as effectively as we could have done and, that the traffic was from TGP’s and Geo Targeted Traffic Brokers we were happy with the results we saw.

German Adult Traffic – The Results.

It would seem, given our results from the 3 month test we ran on our traffic that the top converting niches for German adult surfers are the Amateur, Teen and Gay niches. Although, the rest of the niches we filtered out our traffic to did not convert as we would have hoped we still saw a good rate of sales month on month from the previous pay period.

When all is said and done, as long as you have German porn surfers on your sites you would be wise to start spreading and filtering this traffic to some niches that, perhaps you wouldn’t have ordinarily targeted after all, a sale is more money in your pocket, whether you know the niche or not.

Article written by Le

Basic Bookkeeping For Adult Webmasters

Date: 2011.02.21 | Category: Forms & Contracts | Response: 0

Knowing how much you are spending on expenses for your online enterprise each month can be a very powerful tool. Taking out that shoe box at the end of the year and giving it to the Accountant is one way. But a very simple bookkeeping system can provide you with exactly how much you made each month after all expenses. In this article I will provide you with the knowledge to setup a simple system to track your revenues and expenses. Not only will you then know exactly what your Net Income or Loss is each month but at the end of the year you will have a nice neat little package to hand your Accountant. Which will result in lower accounting fees at tax time.

The first thing you need to do is find a way to file all receipts. Your receipts are the backup for all your transactions. Go to your local office supply store and buy an accordion file labeled with monthly slots. Each time you receive a business related receipt, file in correct month. Remember you need to file all your receipts for your numbers to be accurate. When you receive an email receipt for content or hosting print it out and file it. File sponsor cheque stubs, credit card receipts, ISP bill, etc. At the end of each month take out all your receipts and divide into revenue and expenses. Remember you must have a receipt in order to claim the expense. The receipt should show the detail of the purchase, vendor, amounts and date. Ensure that the expenses are needed or used to generate revenue for your business.

Now the next step depends on how much detail you would like.
Revenue-Expenses=Net Income or Loss. For a quick snapshot of the month add up the revenue receipts, staple all receipts together and put the total on the front either adding machine tape or handwritten. Repeat with all your expense receipts. You can put a quick summary of the month in a spreadsheet program. Or for a very small investment you can setup a computerized tracking system. I recommend buying a very inexpensive software such as Quicken. Most major banks, credit cards and even paypal are setup to download transactions to Quicken. You can purchase the Personal Finance version of Quicken for around $70. There are several other inexpensive personal finance software packages that you can purchase that will work as just well. But I personally prefer Quicken. The software you choose will have a list of business accounts already setup. For an adult enterprise you will need to customize the account names. This is very easy and quick to do. Add in accounts for content purchase, hosting, isp, traffic purchase, etc.

Once a week you will open up your program download your transactions from your bank account, credit card, paypal etc. If you have an expense that you pay cash for you will need to add that transaction in. I am assuming that all your sponsor cheques are being deposited into a bank account or paypal. If you receive a check and cash it, manually add the transaction in. After you have finished entering your transactions for the week ensure that the receipts that you have balance to what you have entered in the software.

You will be amazed at how simple it is to use a software package such as Quicken to track your revenue and expenses. These software packages come with pre-made report tools. Such as income statement, analysis of expenditures, cash flow projections. You can even setup budget numbers for your business.

If your business consists of a lot of transactions in a month you might want to consider using a bookkeeping/accounting service. There are many online and locally owned businesses that charge a very low rate for doing small business bookkeeping. Remember you don’t need an Accountant to do general bookkeeping. Many small business owners think they need an Accountant to do the monthly bookkeeping. This could result in unnecessary fees. Depending on the size of your enterprise and your passion for numbers sometimes employing a bookkeeper to do the data entry can be a blessing! Most bookkeeping providers will even provide customized reporting based on your needs.

Article written by Lorna