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Geo Targeting – What Exactly Is It?
As the adult industry reaches further and further across the online global community we are beginning to realize the importance of our foreign surfers, gone are the days of shifting them off to a dialer site instead, we find more and more companies actually using geo-targeting techniques to filter and monetize this profitable traffic more but, how does geotargeting work and, more importantly, is it any good? They are the questions we will look at in this article.
GEO::IP – The Basics.
The Geo::ip module is a relatively simplistic database of IP addresses and, the matching country to which the IP address belongs. This means that the GEO::IP module can be used for a variety of purposes including automatically selecting the language and countries of your visitors, for credit card fraud detection, and for software export controls.Geo Targeting – The Basics.
As described above, the GEO::IP module is what drives any and all forms of geographical location targeting system (geo targeting). Geo targeting is the method most commonly used in the adult industry to either send a surfer to a localized version of a paysite or, send them off to a dialer in an attempt to monetize them it works by checking either the surfers browser language, country ip address or, both of these.Putting Geo Targeting To Work.
Despite what most webmasters may think about the complexities of geo targeting and the GEO::IP Module for Perl they are easy to use and implement and, furthermore, there are cost free and highly effective ways of using geo targeting on your sites to monetize your international traffic. Lets look at two easy free solutions for webmasters to geo target their traffic.JavaScript.
Using JavaScript you could add the following code between your HTML <head> and </head> tags to redirect international traffic to a specific url on your server:<SCRIPT LANGUAGE=”JavaScript1.2″>
<!– Begin
if (navigator.appName == ‘Netscape’)
var language = navigator.language;
else
var language = navigator.browserLanguage;if (language.indexOf(‘en’) > -1) document.location.href = ‘english.shtml';
else if (language.indexOf(‘nl’) > -1) document.location.href = ‘dutch.shtml';
else if (language.indexOf(‘fr’) > -1) document.location.href = ‘french.shtml';
else if (language.indexOf(‘de’) > -1) document.location.href = ‘german.shtml';
else if (language.indexOf(‘ja’) > -1) document.location.href = ‘japanese.shtml';
else if (language.indexOf(‘it’) > -1) document.location.href = ‘italian.shtml';
else if (language.indexOf(‘pt’) > -1) document.location.href = ‘portuguese.shtml';
else if (language.indexOf(‘es’) > -1) document.location.href = ‘Spanish.shtml';
else if (language.indexOf(‘sv’) > -1) document.location.href = ‘swedish.shtml';
else if (language.indexOf(‘zh’) > -1) document.location.href = ‘chinese.shtml';
else
document.location.href = ‘english.shtml';
// End –>
</script>Php.
Using .php you can add the following to your sites pages to redirect traffic based on their browser language.
<?
$user_lan = $HTTP_ACCEPT_LANGUAGE;if($user_lan==’de’) {
## German
$redir_url = “http://www.germanlanguagepageurl.com”;} elseif($user_lan==’fr’) {
## French
$redir_url = “http://www.frenchlanguagepageurl.com”;} elseif($user_lan==’it’) {
## Italian
$redir_url = “http://www.italianlanguagepageurl.com”;} elseif($user_lan==’es’) {
## Spain
$redir_url = “http://www.spanishlanguagepageurl.com”;## US traffic or Rest of world not defined above
} else {
$redir_url = “http://www.yourmainpageurl.com”;}
header(“Location: $redir_url”);
exit;?>
As you can see from the above two examples, monetizing your international foreign traffic is a relatively easy step and, with the right sponsors to send this traffic to you will be able to reap the profits of countries that other webmasters are not targeting yet.
Geo Targeting – Overview.
When all is said and done geo targeting can be a cost effective way to increase your bottom line profits, whether using a free method as described above or, using one of the many filtering services available on the net you should start to monetize your global surfers. One thing you should also consider however is that far from sending your international traffic to a dialer you should search around and find a good mix of adult affiliate programs with a variety of localized paysites, this in itself will enable you to see just how much traffic you have been wasting by using dialers in the past and, it will also allow you to realize the full potential of your new found geo targeted adult traffic.Article written by Lee
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What’s A CHMOD?
CHMOD is another name for setting the permissions of files on your server.
All UNIX based web servers understand the concept of permissions. these are broken down into three distinct areas.
Permissions for the person who OWNS the file.
Permissions for the group (all users are members of one or more groups).
Permissions for everyone else.Permissions are listed one of two ways either using numbers such as 755 or, using letters such as rwx-xr-x however they both mean the same thing.
The first number or first group of three letters stands for the permissions of the owner (IE 7 or rwx).
The second number or second group of letters stands for the permissions of the group (IE 5 or xr).
The third number or third group of letters stands for the permissions of everyone else (IE 5 or x).The way the system works is as follows:
1 = x = you are able to execute (run) this program.
2 = w = you are able to write to this file.
4 = r = you are able to read the contents of this file.so if you add it up rwx = 7.
So, in the example given above (755 or rwx-xr-x) the owner is allowed to read and write the file AND execute it.
The group is allowed to execute and write to the file.
Everyone else can execute the file.We hope this gives you a little more insight to how CHMOD’ing or, setting the permissions on your server can affect how files act.
Article written by Lee
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Saving Time Online – Shortcut Keys
The one thing that i have started to do just lately is use shortcut keys. These are actually very easy to get used to and, will save you a lot of effort over a period of time.
Below you will find a list of the more common shortcut keys in both Windows and Internet Explorer.
Even if you get used to using one or two of these shortcut keys you will notice the time you start save over a week, hell, i don’t even type the whole domain into my IE address bar anymore!
Here are the shortcuts for Windows along with the description of what they do:
Alt + F – File menu options in current program.
Alt + E – Edit options in current program
F1 – Universal Help.
Ctrl + A – Select all text.
Ctrl + X – Cut selected item.
Shift + Del – Cut selected item.
Ctrl + C – Copy selected item.
Ctrl + Ins – Copy selected item
Ctrl + V – Paste
Shift + Ins – Paste
Home – Goes to beginning of current line.
Ctrl + Home – Goes to beginning of document.
End – Goes to end of current line.
Ctrl + End – Goes to end of document.
Shift + Home – Highlights from current position to beginning of line.
Shift + End – Highlights from current position to end of line.
Ctrl + Left – Moves one word to the left at a time.
Ctrl + Right – Moves one word to the right at a time.
Ctrl + Backspace – Delete word to the left of cursor.
Ctrl + Del – Delete word to the right of cursor.
Alt + Tab – Switch between open applications.
Alt + Shift + Tab – Switch backwards between open applications.
Ctrl + Esc – Bring Up start button.
Alt + Esc – Switch Between open applications on taskbar.
F2 – Renames selected Icon
F3 – Starts find from desktop
F4 – Opens the drive selection when browsing.
F5 – Refresh Contents
Alt + F4 – Closes Current open program.
Ctrl + F4 – Closes Window in Program
Alt + Enter – Opens properties window of Selected icon or program.
Shift + F10 – Simulates right click on selected item.
Shift + Del – Delete programs/files without throwing into the recycle bin.
Holding Shift – Boot safe mode or by pass system files.
Holding Shift – When putting in an audio cd will prevent CD Player from playing.The following list are shortcut keys when using Internet Explorer:
Alt + Left – Back a page.
Alt + Right – Forward a page.
F5 – Refresh current page / frame.
Esc – Stop page or download from loading.
Ctrl + Enter – Quickly complete an address.
Ctrl + N – Open New browser window.
Ctrl + P – Print current page / frame.Hopefully this list of shortcut keys will get you saving some time even if its just a few minutes a day. After all, we all know the one thing webmasters need more of is time.
Article written by Lee
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Using Full Page Ad’s
Full page ad’s can be used for more than just ‘adverts’ in fact, there is a wide and varied range of uses for them, below I have detailed some of the uses that I have tried in the past and from my experience, they seem to work well enough.
Creating A ‘Hub’ Site – By interlinking FPA’s together in a range of niches and, offering your surfers a money bar linking to other FPA’s in different niches, you can actually get some good rankings in the SE’s and, if you utilize banner exchanges or counters on your FPA ‘hub’ site you can also ensure you get a fair amount of additional traffic. One thing I like to do with my FPA hub is use it as the ‘exit’ page when a surfer leaves one of my sites. This ensures that I am getting optimum traffic for my time spent a) building sites and B) building my hub.A lot of people I have spoken to about ‘hub’ sites simply forget about them once they have been built, personally, I do not see the point in doing this, if you build something like this why not send your exit, top list, counter, banner exchange traffic to the first page of your ‘hub’?
Doorway Pages.
FPA’s also make exceptional SE doorway pages, by optimizing your image names, meta tags and text on the individual FPA’s you are not only ensuring they WILL get ranked by the SE’s but, if you ‘hub’ them together as explained above you will also get some premium listings from them.
Filter Pages.
What I learnt to do early on is rather than send my surfers directly to the sponsors using the ‘standard’ linking codes is to send them first to an FPA with a money bar (or table ad) on it, this way, if they click the link in error and not realize that they are going to a pay site, you can give them an option, not only to use their ‘back’ button but also, to go to a different niche or, to continue into the sponsors tour. Now that you can link directly to a specific tour page on ARS sites, this method is a good way to give your surfers a ‘fresh’ tour front page.
PPC Listings.
An FPA is an ideal way to get sites listed in the PPC engines, not only do you show the surfers EXACTLY what is in the site they have just clicked on but, you also have the added option of being able to utilize blur consoles and exit consoles on them.
One other thing that I will mention, is that often, you will find that FPA’s that you have made yourself, no matter how ‘amateur’ looking they are will work better than the ‘pretty’ sponsor built FPA’s.
Hopefully, this article has given you some ideas on how you can better utilize FPA’s and not just use them in the same manner as every other adult site on the internet. If you have some good results from using FPA’s in this manner feel free to post about it on the ARSR Support forums and likewise, if you can think of any additional uses that have not been mentioned here let us know on the forums.
Article written by Lee
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The Curse Of The Broken Image
At one time or another we have all done it, uploaded a new site only to find out that when we view the page in our browser one of the images are broken because we either didn’t link it properly or the filename wasn’t named correctly on our server.
We may think that this is a bad thing however, recent experimentation on my part has found quite the opposite.
We all search for new ways of getting the surfer to visit our sponsors in order to have them buy a membership and earn us a nice little slice of $$$ in the process but, what methods could we use that quite simply are overlooked?
One such method is that of utilizing broken images, lets be honest here, no-one wants broken image son their site, it makes the site look unprofessional but, lets think about this, on a page full of banners and graphics all nested together neatly on an FPA (Full Page Ad) what’s more likely to grab the surfers attention, a completely loaded heavy bandwidth graphic or a single solitary broken image placed in a such a spot the surfer actually notices it?
Makes you think doesn’t it. Our recent testing of this method has actually shown that our CTR (Click Through Ratio) rose slightly on a couple of sponsors we used this method on all of the sites in question had nice looking text and banners with corresponding thumbnails leading tot he full size image but, upon deliberately leaving an image off the server thus resulting in the ‘appearance’ of an erroneous broken graphic the spot where that image should have been was were a great deal of our click throughs came from.
I am not saying you should immediately go and delete all graphics from you pages but, a single, well placed broken image on a free site can work wonders in getting traffic off your site and to your sponsors pay site tour which ultimately, is what we want to happen at the EARLIEST possible time.
Article written by Lee
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Why Cant I Get Indexed By The Search Engines?
Unfortunately, this is an all too common question. If it makes you feel any better, you’re not the only one frustrated about the length of time it takes to be indexed, or the many pitfalls involved. It often takes anywhere from two days to as much as six months to be listed on a search engine. For example, last month Excite finally updated its index for the first time since last August! Luckily, Excite is the most extreme case lately, but waiting several weeks to a month can also be extremely frustrating especially when your livelihood depends partly on these search engines.
The Web Position Submitter report will give you current time estimates for each engine so you’ll know what to expect. However, an engine at any time could choose to delay their indexing beyond the “norm” for maintenance or other reasons. On the flip side, you could get lucky and submit just a couple days before an engine does a complete refresh of their database. Therefore, submission times can never be an exact science since we’re all ultimately at the mercy of the engine.
If you’ve submitted your site and have waited the estimated time to be indexed and there’s still no listing, what do you do now?
Here are 16 tips that should help you solve this problem:
1. First, be sure you’re not already indexed but just don’t know it. Unfortunately, none of the major engines are kind enough to e-mail or notify you as to if and when you’ve been indexed.
The method to determine if a page or domain has been indexed varies from one engine to another, and in many cases, it’s difficult to tell for sure. Never assume that you’re not indexed just because you searched for a bunch of keywords and you never came up in the first few pages of results. You could be in there but buried near the bottom.
In addition, it’s not very practical to check the status of a number of pages on each major engine each week. Fortunately, Web Position has a URL verification feature in the Reporter that makes this process much easier. Each time you run a mission, it will report which URLs exist and do not exist in each engine. If you’re using Web Position and are not finding your URLs after submitting, be sure to see this page for common pitfalls to watch out for:
http://www.webposition.com/urlnotfoundhelp.htm
2. Make sure you have uploaded the pages to your site before submitting them. This one seems obvious, but submitting a page that does not exist or submitting with a subtle typo in the URL is a goof we might all make at one time or another. If you’re using Web Position’s Submitter, there’s a checkbox on tab 2 that forces Web Position to verify that all your URLs are valid before submitting them.
3. If you have information inside frames, that can cause problems with submissions. It’s best if you can create non-framed versions of your pages. You should then submit the non-frames versions of your pages which can of course point to your framed Web site. Alternatively, you can enter your relevant text within the NOFRAMES area of a framed page which most search engine spiders will read.
4. Search engine spiders cannot index sites that require any kind of registration or password. A spider cannot fill out a form of any kind. The same rule applies regarding indexing of content from a searchable database, because the spider cannot fill out a form to query that database. The solution is to create static pages that the engines will be able to find.
5. Dynamic pages often block spiders. In fact, any URL containing special symbols like a question mark (?) or an ampersand (&) will be ignored by many engines.
6. Most engines cannot index text that is embedded in graphics. Text that appears in multimedia files (audio and video) cannot be indexed by most engines. Information that is generated by Java applets or in XML coding cannot be indexed by most engines.
7. If your site has a slow connection or the pages are very complex and take a long time to load, it might time out before the spider can index all the text. For the benefit of your visitors and the search engines, limit your page size to less than 60K. In fact, most Webmasters recommend that your page size plus the size of all your graphics should not exceed 50K-70K. If it does, many people on dial up connections will leave before the page fully loads.
8. If you submit just your home page, don’t expect a search engine to travel more than one or two links away from the home page or the page that you submitted. Over time they may venture deeper into your site, but don’t count on it. You’ll often need to submit pages individually that appear further down into your site or have no link from the home page.
9. If your Web site fails to respond when the search engine spider pays a visit, you will not be indexed. Even worse, if you are indexed and they pay a visit when your site is down, you’ll often be removed from their database! Therefore, it pays to have a reliable hosting service that is up 99.5% of the time. However, at some point a spider is going to hit that other 0.5% and end up yanking your pages by mistake. Therefore, it pays to keep a close eye on your listings.
10. If you have ever used any questionable techniques that might be considered an overt attempt at spamming (i.e., excessive repetition of keywords, same color text as background, or other things that the Web Position Page Critic warns you about), an engine may ignore or reject your submissions. If you’re having trouble getting indexed in the expected amount of time, make sure your site is spam-free.
11. If your site contains redirects or meta refresh tags these things can sometimes cause the engines to have trouble indexing your site. Generally they will index the page that it is redirecting TO, but if it thinks you are trying to “trick” the engine by using “cloaking” or IP redirection technology, there’s a chance that it may not index the site at all.
12. If you’re submitting to a directory site like Yahoo, Open Directory, NBCI.com, LookSmart, or others, then a human being will review your site. They must decide the site is of sufficient “quality” before they will list it. I recommend you read the submission guide on the directory tab of the WebPosition Submitter. It contains tips to improve your chances of obtaining a good listing on these directories.
13. A number of engines no longer index pages residing on many common free web hosting services. The common complaint from the engines is that they get too many “junk” or low-quality submissions from free web site domains. Therefore, they often choose not to index anyone from those domains or they limit submissions from them. It’s always best to buy your own domain name (very important) and place it on a respected, paid hosting service to avoid being discriminated against.
14. Some engines have been known to drop pages that cannot be traveled to from the home page. HotBot has been rumored to do this. You may want to consider submitting your home page that links either directly or indirectly to your doorway pages.
15. Make sure you’re submitting within the recommended limits. Some engines do not like more than a certain number of submissions per day for the same domain. If you exceed the limit, you may find that all your submissions are ignored. Fortunately, WebPosition’s submitter will warn you regarding current limits and recommend you stay within them. Some submission consultants feel it is dangerous to submit more than ONE page a day to a engine for a given Web site. For those who wish to be ultra-conservative in their approach, the Web Position Submitter includes a checkbox to limit submissions to one URL per day per engine.
16. Last but not least, sometimes the engines just lose submissions at random through technical errors and bugs. Therefore, some people like to resubmit once or twice a month for good merit in case they do lose a submission. Certainly if you’ve followed all the “rules” and are still not listed, re-submit! Sometimes a little persistence is all that’s needed.
If any of the above scenarios apply to your submission, you should make the necessary adjustments and re-submit. If that still does not work, you should consider e-mailing or calling the search engine and asking them politely why you have not been indexed yet. Sometimes they will reply back with “Sorry, there was a problem with our system and I’ve now made sure you’ll be indexed within the next couple days.” Or, sometimes they’ll tell you why you were not indexed. In other cases, they will ignore your e-mail and you’ll have to keep e-mailing or calling them until they respond. Still, it’s definitely worth the effort to get your site listed with the major engines assuming you also take the time to optimize your pages so you’ll achieve top rankings.
Article written by Lee
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Thinking Of Starting An Adult Website In The UK?
We all know that there are many foreign / international adult webmasters and there are some very well known ones based in England however, before you start building your online empire what are the legalities regarding the type of content you can and cant use on your adult pornographic sites?
To be honest with you, there are no ‘defined’ laws in England (At the time of writing this article) regarding the use of online media to promote adult activities however, it is a commonly held belief that as long as you stay to the same standard as what most ‘top shelf magazines’ or ‘R18 Videos’ have in them you shouldn’t go far wrong.
So what are these standards? That’s the information that I am about to give you.
Content that IS NOT acceptable.
1) Any material which is in breach of the criminal law.
2) Material (including dialogue) likely to encourage an interest in abusive sexual activity (e.g., pedophilia, incest) which may include depictions involving adults role-playing as non-adults.
3) The portrayal of any sexual activity, whether real or simulated, which involves lack of consent.
4) The infliction of pain or physical harm, real or (in a sexual context) simulated. Some allowance may be made for mild consensual activity.
5) Any sexual threats or humiliation which do not form part of a clearly consenting role-playing game.
6) The use of any form of physical restraint which prevents participants from withdrawing consent, for example, ball gags.
7) Penetration by any object likely to cause actual harm or associated with violence.
8) Activity which is degrading or dehumanizing (examples include the portrayal of bestiality, necrophilia, defecation, urolagnia).
As you can see from the above, there ARE very specific guidelines regarding water sports, animality and, some of the more ‘out there’ fetishes.
Now you know what you cant use on your adult sites, lets take a look at the list of sexual activities that you can use. Its no surprise that the list of what you can use is considerably shorter.
Content that MAY BE acceptable.
1) Aroused genitalia.
2) Masturbation.
3) Oral-genital contact including kissing, licking and sucking.
4) Penetration by finger, penis, tongue, vibrator or dildo.
5) Non-harmful fetish material.
6) Group sexual activity.
7) Ejaculation and semen.
It also worth noting that the above guidelines are not distinguished between heterosexual or homosexual activities.
So, that’s the low down on what the current status of affairs are with regards to the use of adult content on websites in England and Wales. Actually, that’s not to bad just ensure that you stay within these guidelines and, more importantly, that you do consult a solicitor before commencing any form of adult business after all, that’s what they are there for, to give you SOUND legal advice instead of basic ‘guidelines’.
Article written by Lee
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Domain Name Registrars – Saving Your Business
The one thing that all webmasters rely on to make their money is something that all of us have, a domain name however, what would or should happen to your domain names when and if, your registrar files for bankruptcy or just disappears, surprisingly enough i do not recall this ever happening in the industry to date however, being prepared for the worst case scenario is always a good thing.
Prevention Is Better Than A Cure.
As the age old adage goes.The first thing that you should do before even registering a domain name is to check out the background of the company you are considering using, you need to ask yourself a variety of questions about this company including the following:
1) Is the registrar ICANN accredited?
ICANN (Internet Corporation for Assigned Names and Numbers) is a non profit corporation which was formed to assume the responsibility over the IP and entire domain name structure as we know it. This in essence means that if your registrar is ICANN accredited then you at least know your domain name registration will be handled professionally and, should be reasonably secure so far as your registrar going out of business.
2) What are you paying for?
Many of the domain name registration companies packages vary greatly, with some companies you register a domain yourself, some companies register it on your behalf and, others will register your domain including some form of hosting etc, check with the company you are using to see what added services and support features they offer.
3) What is their transfer policy?
Some domain name registration companies have specific policies so far as transferring domains to other companies, registrars and, individuals go. Check with your registrar before you buy your domain to see what this process involves and, as always, check with one of the other registrars to see which registration company offers the best ‘bang for your buck’.
Saving Your Name – Help And Advice.
First and foremost, if you discover your domain name registrar has closed its doors you should immediately send an email to them and ensure you keep a copy of this email for your own records, ask them what is happening and, more importantly, what controls / access you still have available (if any) to manage your currently registered domains.Usually, you will receive some form of communication within a few days from your registration company letting you know what is happening and how you can continue to use your domain name.
In most cases, when a domain name registrar company closes what you will find is that they will already be in the process of transferring the management of your domain to another registration company.
If however, you are still able to control the domain yourself then you should immediately seek out a new registrar with whom you can manage the domain / domains that you own. At this point you should contact them and ask if they have any fast track solution to transferring your domain to their company.
If All Else Fails.
If after everything else you are still at a loss as to how your domain name transfer or registration is being handled then you should contact ICANN ( http://www.icann.org ) directly. Ultimately it is their responsibility to ensure that once you have registered a domain name, you are able to access it as you would like, in most cases however, contacting ICANN is always the last move you should make and, only use this form of information should you exhaust all other methods mentioned above.Article written by Lee
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Why Have More Than One Index Page?
The first thing you should do when you start designing a web site is to create an index page. You would think that this is a basic knowledge in web design, but I still encounter web sites that are lacking in this.
If there’s no index page, and if the web host server has not set a directory access limitation, any visitor will see a directory listing of all the images, html pages, CGI-scripts, and other files in the directory. Everything will then be accessible for reading and downloading, and the CGI-scripts will also be executable!
So, for a basic security it is most important to have an index page in all your directories, whether they contain only pictures or garbage. In the directories that are private or containing things other then HTML pages, the index pages need only to print out a text like “access forbidden” or something in that spirit. In the directories containing one or more HTML pages, one of the pages must be named “index.html,” whether it is a page with real content or for security reason.
If you have a directory specifically for CGI-scripts, it will run a higher security risk, because most of the times these directories are called CGI-bin, or a variant of that, and anyone who is after your scripts is undoubtedly familiar with this and can access the directory by typing the directory name in the targeted site’s URL, if it’s not properly protected by an index page. Imagine the horror when someone uses your mailing list program to Spam all your subscribers or decides to sell your email list. It’s quite a big business in selling email lists. A large email list is worth thousands of US dollars nowadays.
I could have done all these things if I had any bad intentions when I accidentally bumped into an unprotected site. Actually, I bumped into two unprotected, huge subscribers lists in the last two months, which prompted me to write this article. But of course, I did the proper thing and emailed the web sites’ webmasters about their oversight. You would think that these professional looking and operating web sites with email lists of respectively 8,000 and 15,000 subscribers would know better.
Even if your site is made by a web design company, make sure all your directories are protected. In fact, one of the two unfortunate web sites I uncovered is a web design company. So, check out your site for this unnecessary security gap, right now.
Article written by Lee
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Basic Bookkeeping For Adult Webmasters
Knowing how much you are spending on expenses for your online enterprise each month can be a very powerful tool. Taking out that shoe box at the end of the year and giving it to the Accountant is one way. But a very simple bookkeeping system can provide you with exactly how much you made each month after all expenses. In this article I will provide you with the knowledge to setup a simple system to track your revenues and expenses. Not only will you then know exactly what your Net Income or Loss is each month but at the end of the year you will have a nice neat little package to hand your Accountant. Which will result in lower accounting fees at tax time.
The first thing you need to do is find a way to file all receipts. Your receipts are the backup for all your transactions. Go to your local office supply store and buy an accordion file labeled with monthly slots. Each time you receive a business related receipt, file in correct month. Remember you need to file all your receipts for your numbers to be accurate. When you receive an email receipt for content or hosting print it out and file it. File sponsor cheque stubs, credit card receipts, ISP bill, etc. At the end of each month take out all your receipts and divide into revenue and expenses. Remember you must have a receipt in order to claim the expense. The receipt should show the detail of the purchase, vendor, amounts and date. Ensure that the expenses are needed or used to generate revenue for your business.
Now the next step depends on how much detail you would like.
Revenue-Expenses=Net Income or Loss. For a quick snapshot of the month add up the revenue receipts, staple all receipts together and put the total on the front either adding machine tape or handwritten. Repeat with all your expense receipts. You can put a quick summary of the month in a spreadsheet program. Or for a very small investment you can setup a computerized tracking system. I recommend buying a very inexpensive software such as Quicken. Most major banks, credit cards and even paypal are setup to download transactions to Quicken. You can purchase the Personal Finance version of Quicken for around $70. There are several other inexpensive personal finance software packages that you can purchase that will work as just well. But I personally prefer Quicken. The software you choose will have a list of business accounts already setup. For an adult enterprise you will need to customize the account names. This is very easy and quick to do. Add in accounts for content purchase, hosting, isp, traffic purchase, etc.Once a week you will open up your program download your transactions from your bank account, credit card, paypal etc. If you have an expense that you pay cash for you will need to add that transaction in. I am assuming that all your sponsor cheques are being deposited into a bank account or paypal. If you receive a check and cash it, manually add the transaction in. After you have finished entering your transactions for the week ensure that the receipts that you have balance to what you have entered in the software.
You will be amazed at how simple it is to use a software package such as Quicken to track your revenue and expenses. These software packages come with pre-made report tools. Such as income statement, analysis of expenditures, cash flow projections. You can even setup budget numbers for your business.
If your business consists of a lot of transactions in a month you might want to consider using a bookkeeping/accounting service. There are many online and locally owned businesses that charge a very low rate for doing small business bookkeeping. Remember you don’t need an Accountant to do general bookkeeping. Many small business owners think they need an Accountant to do the monthly bookkeeping. This could result in unnecessary fees. Depending on the size of your enterprise and your passion for numbers sometimes employing a bookkeeper to do the data entry can be a blessing! Most bookkeeping providers will even provide customized reporting based on your needs.
Article written by Lorna
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